The Putera Sampoerna Foundation is the first non-profit organization to receive the ISO 9001:2008 certificate of quality management systems which are of international standard. Applying the principles of transparency and accountability in all its activities, the Putera Sampoerna Foundation has been trusted by more than 250 corporations, organizations and associations as a provider for Corporate Social Responsibility (CSR) programs. The Putera Sampoerna Foundation is periodically audited by a third-party international auditor and its report is published in the Putera Sampoerna Foundation's annual report.
Currently Putera Sampoerna Foundation is looking for high motivated candidates to fulfill the following positions:
General Affair Officer-Office Management
Work Location Jakarta
Responsibilities:
• To plan and provide availability of workspace, office supplies, other office facilities for new hire employees, as per information from Human Resources Services.
• To develop draft SOP within Office Management area and submitted to GA Manager for review. To ensure that implementation is compliance with the SOP.
• To plan and maintain availability of Office Supplies, and well organize storage. Do regular stock opname at every month end, and make sure fulfillment of employees’ request of deficit stock within a week.
• To maintain Office Supplies on-line applications, and make sure it works properly, and it display real time status/balance. To propose improvements if necessary.
• To provide schedule of Office Boys daily activities, monitor and do periodical assessment of their performance, which covers work environments & pantry, dining equipments, office machines, etc
• Liaise with building management related to registration and payment of parking, electricity, Air Conditions, space rent & Service charge, phone bills, and other public facilities within the office
• To provide various draft reports, i.e. monthly expenses reports under GA area of responsilibity (parking, electricity, AC, etc), monthly budget realization.
• To maintain updated filing system and records to be complied with ISO Standards.
• Execute all other tasks as directed by the GA Manager that might also required to assist other team in GA or other related department; and substitute other GA team during their absence.
Requirements:
• Graduated from a reputable Business Administration, Management or any relevant studies (D3/S1)
• Possesses min 3-5 years work experience as GA Staff in handling administration and/or secretarial function
• Computer literate (Ms. Word, Ms. Power Point, Ms. Excel, Outlook Express, etc)
• Has sufficient English skill, both spoken and written
• Has good project management and time planning
• Has sufficient communication and interpersonal skills
• Excellent administrative skill.
Please submit your application letter addressing the selection criteria, along with a detailed CV and a list of three references. Please also state the job title codes and position titles in the e-mail subject. Please send your application by e-mail to:
recruitment.sf@sampoernafoundation.org
Only short-listed candidates that meet the above qualifications will be notified.
For more information, visit:
www.sampoernafoundation.org
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